OVSAA COMMISSIONER DUTIES
Communication with the coaches/schools in the commission. This may be through meetings, letters, faxes, e-mails, and/or phone. It is very important that all schools in your sport season know the name and school of the commissioner. This could be in the form of a letter prior to the beginning of the season.
BCSS registration and eligibility information. It is recommended that commissioners check registration and eligibility of players and teams before Valley playoffs begin. Contact BCSS for registration and eligibility information.
The league schedule when there is a valley wide league. Where there are zonal leagues, the commissioner shall communicate with the zone commissioners.
League standings when there is a valley-wide league.
Technical rules and regulations of the sport.
OVSAA playoff format and provincial championship information.
A final report to be presented at the OVSAA AGM .
See OVSAA Commission Report, Appendix A; copy and use this form to submit your report.
Commission reports must be sent to the OVSAA president once the sports season has been completed.
Other pertinent information that may not be otherwise made available to coaches.
Communications with the BCSS commissioner. Act as a sport liaison with Provincial Sport Organization.
Deal with disputes that may arise during Valley competition. The commissioner shall involve the OVSAA president when necessary.
Working with the host school(s), Athletic Director or designate, and/or coach(es) to ensure organized OVSAA playoffs.
Liaison with the respective officials association to ensure qualified officials for OVSAA playoffs.
Adhere to authority and scope of the OVSAA.
Adhere to OVSAA by-laws and commission rules and regulations.
Ensure the OVSAA Valley pennant is at the host location.
Be present or have a designate at the closing ceremonies to present the pennant or trophies.
Contact the OVSAA president if any questions arise prior to league or playoffs.
Be present at the OVSAA AGM or send a designate.
Prior to the AGM, any changes made to OVSAA Valley leagues or playoffs must first be brought before all valley Athletic Directors (or designate) and Administrators regarding proposed changes. Written questionnaires or polls must be completed and recorded and made available to verify agreement or disagreement. All changes must be approved by the OVSAA Executive.
When bringing constitutional changes to the OVSAA AGM, it is imperative to have notified Athletic Directors or designate and Administrators from the schools involved. Questionnaires and polls from schools involved will assist in the process. See OVSAA AGM Motion Form, Appendix B.
RULES AND REGULATIONS OF COMMISSIONS
Seasons of Play
a) Each sport restricts itself to one season of play.
1) The Fall season will comprise of the following sports:
Cross Country Boys Soccer Field Hockey
Aquatics Football Volleyball (B & G)
2) The Winter season will comprise of the following sports:
Basketball Wrestling Curling
3) The Spring season will comprise of the following sports:
Golf Tennis Badminton Rugby Track & Field Girls Soccer
Ulimate Frisbee(Needs to be sanctioned - OVSAA)
b) Start and End dates
- as per BCSS Handbook, section 7.1.3
c) Organization of Valley Leagues:
In cases where the commission has not set up a play-off structure prior to the season.
1) Where there are more than eight teams only the top eight from league play will qualify for the Valleys.
2) In cases where there are fewer than eight teams and there is an odd number of teams, the bottom team from league play shall be dropped from the Valleys.
d) Berthing for Senior Competition - each zone is guaranteed only one berth in the Valleys. Allotment of other berths may be decided upon based on
registrations in the particular level of competition.